PaxiDomi App – User Manual & FAQ

Table of Contents

  1. Introduction
  2. Getting Started
  3. Main Features
  4. User Manual
  5. Frequently Asked Questions (FAQ)
  6. Troubleshooting
  7. Contact & Support

Introduction

PaxiDomi is the ultimate house-sharing app designed to “keep the peace in the house”. Whether you’re sharing a home with roommates, family, or friends, PaxiDomi helps you organize household activities, manage expenses, coordinate meals, and maintain harmony in your shared living space.

What PaxiDomi Does

  • Meal Planning & Coordination – Organize who’s cooking and eating each day
  • Grocery Management – Share shopping lists between housemates
  • Expense Tracking – Keep track of shared costs and receipts
  • Chore Organization – Schedule and assign household tasks
  • Event Planning – Coordinate house events and activities

Getting Started

System Requirements

  • iOS: Compatible with iPhone and iPad
  • Android: Android 6.0 and above
  • Internet Connection: Required for syncing data between housemates

Installation

  1. Download PaxiDomi from the App Store or Google Play Store
  2. Open the app and tap “Sign In”
  3. Authenticate using your Microsoft account
  4. Join an existing house or create a new one

First-Time Setup

  1. Create or Join a House
    • If creating: Enter house details (name, address)
    • If joining: Enter the House ID provided by your housemate
  2. Set Your Profile
    • Set your display name
    • Choose your preferred language (English/Dutch)
  3. Configure House Settings
    • Set default meal times
    • Add all housemates to the system

Main Features

Cooklist (Meal Planning)

Plan daily meals and coordinate who’s cooking and eating.

Groceries

Manage shared grocery lists for the house and personal shopping lists.

Receipts

Upload and share receipts for household expenses with automatic cost splitting.

Tally

Track consumption of shared products and calculate costs per person.

Events

Schedule house events, activities, and important dates.

Chores

Organize household tasks with schedules and assignments.

User Manual

Navigation

The app uses a bottom tab navigation with five main sections:

  • Events – House events and chores
  • Cooklist – Meal planning
  • Receipts – Expense tracking
  • Recipes – Recipe collection
  • Tally – Product consumption tracking

Using the Cooklist

Purpose: Coordinate daily meals and know who’s cooking/eating.

  1. Navigate to the Cooklist tab
  2. Select the date using the calendar at the top
  3. For each day, you can:
    • Register for dinner – Indicate if you’ll be eating
    • Set your activity:
      • Eating – You’ll be eating but not cooking
      • Cross – You won’t be eating
      • Groceries – You’ll do grocery shopping
      • Cooking & Groceries – You’ll cook and shop
    • Add notes – Special dietary requirements or messages
    • Set eat time – When dinner will be served
    • Set register time – Deadline for meal registration

Tips:

  • The app automatically creates a cooklist template based on your house settings
  • Your name appears first in the list for easy access

Managing Groceries

Purpose: Coordinate grocery shopping between housemates.

  • House Groceries – Shared items for everyone
  • Personal Groceries – Your individual shopping list
  1. Go to the Groceries tab
  2. Switch between House and Personal using the segment buttons
  3. Add items: Tap the + button
  4. Mark as purchased: Check off items when bought
  5. Remove items: Swipe left on items to delete

Best Practices:

  • Check the house list before going shopping
  • Use the personal list for items only you consume

Receipt Management

Purpose: Track and split household expenses fairly.

  • Automatic cost splitting between selected housemates
  • Track who paid and who benefited from each expense
  1. Navigate to Receipts tab
  2. Tap the + button
  3. Choose upload method:
    • Camera – Take a photo of the receipt
    • Manual – Enter details manually
  4. Fill in receipt details:
    • Title – Brief description
    • Total amount – Total cost
    • Date – Purchase date
    • Paid by – Who paid for the items
    • Select eaters – Who benefited from the purchase
  5. Save the receipt

Cost Calculation:

  • Costs are automatically split between selected housemates
  • The app tracks running balances for each person
  • View your spending summary in the tally section

Tally System

Purpose: Track consumption of shared products and calculate individual costs.

  1. Products – Set up shared consumable items (coffee, milk, snacks, etc.)
  2. Price per unit – Define cost per serving/use
  3. Track usage – Log when you consume items
  4. View totals – See your consumption costs

Setting Up Products:

  1. Go to Tally tab
  2. Tap the info button to manage products
  3. Add new product:
    • Name (e.g., “Coffee pods”)
    • Category (e.g., “Beverages”)
    • Price per unit
    • Description
  4. Save the product

Logging Consumption:

  1. Find the product in the tally list
  2. Use the +/- buttons to log usage
  3. The app calculates your total cost automatically

Event Planning

Purpose: Coordinate house activities, social events, and important dates.

  • Events – Social activities, parties, meetings
  • Chores – Scheduled cleaning and maintenance tasks
  1. Go to Events tab
  2. Select the date using the calendar
  3. Tap the + button
  4. Choose event type (Event or Chore)
  5. Fill in details:
    • Title – Event name
    • Time – When it happens
    • Description – Additional details
  6. Save the event

Viewing Events:

  • Events and chores are displayed in chronological order
  • Color coding helps distinguish between different types
  • Tap on items for more details or to edit

Chore Management

Purpose: Organize household cleaning and maintenance tasks.

  • Tasks – One-time or ad-hoc chores
  • Schedules – Recurring chores with automatic assignment
  1. Go to Events tab or Chores section
  2. Tap the clipboard icon to add chores
  3. Create task:
    • Title (e.g., “Clean bathroom”)
    • Date and time
    • Assigned person
    • Status (Not Started/In Progress/Completed)
    • Description

Setting Up Chore Schedules:

  1. In Chores section, switch to “Schedule” tab
  2. Create bulk chore:
    • Title (e.g., “Weekly vacuum”)
    • Frequency (how many weeks between occurrences)
    • Days of the week
    • Which housemates participate
  3. The app automatically creates recurring tasks

Chore Status Tracking:

  • Not Started – Task is assigned but not begun
  • In Progress – Someone is working on it
  • Completed – Task is finished

Recipe Sharing

Purpose: Share favorite recipes and discover new ones from housemates.

  • Add your favorite recipes
  • Browse recipes shared by housemates
  • Rate and comment on recipes
  • Search by ingredients or cuisine type

(Note: Recipe functionality appears to be in development based on the codebase structure)

Frequently Asked Questions (FAQ)

Getting Started

Q: How do I join an existing house?
A: You’ll need the House ID from someone already in the house. During setup, choose “Join House” and enter the provided House ID.
Q: Can I be in multiple houses?
A: Yes, you can be part of multiple houses per user account. You don’t need a separate account for different houses.
Q: What if I forget my login?
A: The app uses Microsoft authentication. Use the “Forgot Password” option on your Microsoft account to reset access.

Cooklist & Meal Planning

Q: What’s the difference between “Register Time” and “Eat Time”?
A: Register Time is the deadline for confirming if you’ll eat dinner. Eat Time is when the meal will actually be served.
Q: Can I change my meal registration after the deadline?
A: Yes, but it’s courteous to inform the cook directly since shopping and preparation may already be done.
Q: What does “Cross” mean in the cooklist?
A: Cross means you won’t be eating the shared meal that day. This helps with portion planning and cost splitting.
Q: How are cooking duties assigned?
A: Cooking is voluntary – housemates coordinate informally or you can set up a rotating schedule in the Chores section.

Groceries & Shopping

Q: How do I add items to the shared grocery list?
A: Go to Groceries tab, ensure “House” is selected, tap the + button, and add your items.
Q: Can I see who added each grocery item?
A: Yes you can see who added the grocery items.
Q: What’s the difference between House and Personal groceries?
A: House groceries are shared items everyone can see and buy. Personal groceries are private to your account.

Receipts & Expenses

Q: How are costs split when uploading receipts?
A: Costs are divided equally among the people you select as “eaters” or beneficiaries of the purchase.
Q: Can I exclude someone from a receipt if they didn’t benefit?
A: Yes! When uploading, only select the people who actually benefited from that purchase.
Q: How do I settle up with housemates?
A: The app tracks who owes what, but actual payment is handled outside the app (cash, bank transfer, etc.).
Q: Can I edit a receipt after uploading?
A: Yes you can, after uploading a receipt you are presented with the interpretation that you can edit and adjust.

Tally System

Q: How do I set up a new shared product?
A: Go to Tally tab, tap the info button, add a new product with name, category, and price per unit.
Q: What if the price of a product changes?
A: You can edit the price per unit in the product settings. This will apply to future consumption tracking.
Q: How often should I log my consumption?
A: Log usage as it happens, or at least daily. This ensures accurate cost tracking.

Events & Scheduling

Q: Can I create private events that only I see?
A: No, all events are visible to all housemates since the app is designed for house coordination.
Q: How do I set up recurring events?
A: Use the Chore Schedules feature for recurring activities. For social events, you’ll need to create them individually.
Q: Can I get notifications for upcoming events?
A: Notification features depend on your device settings and may be available in the app settings.

Technical Issues

Q: The app won’t sync between devices. What should I do?
A: Ensure you’re logged into the same Microsoft account on all devices and have a stable internet connection.
Q: Some features aren’t working properly. How do I report bugs?
A: Contact the development team through the support channels provided in the app settings.
Q: Can I export my data from the app?
A: Data export functionality isn’t currently available but may be added in future versions.

House Management

Q: How do I add new housemates?
A: Go to House Settings and use “Add User Email” to invite new housemates to your house.
Q: Can I remove someone from the house?
A: House management features may be available to the house creator/admin. Check House Settings for user management options.
Q: How do I change house settings like default meal times?
A: Go to Settings and look for House Settings to modify default register time, eat time, and other house preferences.

Privacy & Security

Q: Who can see my information?
A: Only housemates in your specific house can see your activity within that house. Each house is completely separate.
Q: Is my financial information secure?
A: The app stores expense records but doesn’t handle actual payments or store sensitive financial data like bank details.
Q: Can I delete my account?
A: Account deletion options should be available in the app settings or by contacting support.

Troubleshooting

Common Issues

  • App Won’t Load/Crashes
    1. Force close and restart the app
    2. Check your internet connection
    3. Update to the latest version
    4. Restart your device
    5. If on Android, clear app cache
  • Can’t Log In
    1. Verify your Microsoft account credentials
    2. Check internet connection
    3. Clear browser cache if using web version
    4. Try logging out and back in
  • Data Not Syncing
    1. Ensure stable internet connection
    2. Try pulling down to refresh on list screens
    3. Log out and log back in
    4. Check if other housemates see the same issue
  • Features Missing or Not Working
    1. Update to the latest app version
    2. Check if the feature requires specific permissions
    3. Try restarting the app
    4. Contact support if the issue persists
  • Calendar/Date Issues
    1. Check your device’s date and time settings
    2. Ensure time zone is set correctly
    3. Try selecting a different date and returning

Performance Tips

  • Regularly update to the latest version
  • Don’t let too many old receipts accumulate without archiving
  • Keep your device’s storage from getting too full
  • Close and restart the app occasionally

Battery Optimization:

  • The app is designed to work efficiently
  • Close other apps when using camera features
  • Ensure your device has adequate battery when uploading images

Contact & Support

Getting Help

  • In-app support: Check the Settings section for help and support options
  • Email support: Contact the development team for technical issues
  • House coordination: Communicate directly with housemates for day-to-day coordination

Feedback & Suggestions

The PaxiDomi team welcomes feedback to improve the app experience. Share your suggestions for new features or improvements through the app’s feedback system.

Version Information

This manual is based on PaxiDomi version 0.0.1. Features and interfaces may change with updates.